Presenter FAQ

Presenter FAQ

Thank you for presenting at one of our upcoming VETgirl webinars!

Become a Member

After years of amazing webinars and speakers (such as yourself)…we have compiled a few common FAQs to help in your preparation for the upcoming webinar. If you need any additional help, please email the medical team directly!

How to Login

Webinar Instruction Guides: 
This link HERE is a step-by-step PDF of the webinar login process.

This link HERE is a step-by-step Video of the webinar login process.

FAQs

What do I need to provide in advance of the webinar?
We require your presentation (PowerPoint only – no Keynote, Prezi, etc), video(s), polls/surveys, CE questions, or other material you would like to include for the webinar at least 7 days in advance of the webinar.

  • Please make sure that you use both SI units and conventional units if representing blood work and weight in kilograms. Here is a converter link if needed.
  • Please send final content only.
  • Once the content is provided, the VETgirl team will send you a confirmation email. We will prepare the event content and provide you with review access to ensure all content has been prepared properly and there are no concerns prior to the session itself.
  • VETgirl will add their logo and sponsor logo (if a sponsored webinar) to your presentation, but will do so in a manner that will not change or cover your content.

How do I send my presentation to you?
Please email the medical team directly.  If the files are too large to send via email, please let Tiffany know, and she can set up a file transfer for you.

Are there any PowerPoint file requirements?
To deliver the best possible presentation, here are the recommendations:

  • Maximum PowerPoint file size is 500mb (please be sure to remove all video files)
  • Use PowerPoint 2007 or later (.PPT or .PPTX file)
  • Select On-Screen Show (4:3) or On-Screen Show (16:9) as the Page Setup
  • Do not use timed animations
  • Do not link to external images or spreadsheets
  • Do not use tables created from versions of Excel older than Excel 2007
  • Do not use read-only fonts or embed custom fonts
  • Do not use special characters in the text (arrows included, although they can be used in images)
  • Do not use fading or transitional backgrounds (use PowerPoint’s standard animations instead of custom animations)
  • Do not embed audio or video clips within the presentation (see below)
  • Video files can not be embedded in the PPT. Videos must be sent as separate video files.
  • Videos must be at least 15 seconds in length 
  • Videos must be horizontal orientation
  • Acceptable video files include: .3gp, .mov, .mp4

Can I show video clips in my presentation?
Yes!  At least 7 days in advance, we ask that you send us the video files to prepare for the webinar.  Video files can not be embedded in the PowerPoint itself.  They must be sent as separate video files.  Please label the files so they correspond to the slide for that video. (e.g. “Slide 15 – Limping Dog”).

A few important tips for videos: IF YOU PLAN ON USING VIDEOS, PLEASE REVIEW THESE REQUIREMENTS

  • They must be at least 15 seconds in length.
  • Videos must be horizontal orientation
  • Audio (either a silent soundtrack or actual audio) must be embedded within the file.
  • Acceptable video files include: .3gp, .mov, .mp4
  • Once the video starts, the presenter should not stop or pause the video.  Please allow the video to play to completion.  Once the video is over, the video screen will disappear, and your slides will again be present.
  • This is very important – do NOT stop the video after you start playing it – it will end and then go back to your slides.
  • The audience can not hear you when a video is playing.  They can only hear the audio embedded in the video.  Please introduce the video as needed, play the video, then recap if needed when it is done…but you can’t talk over the video while it is playing.

Can I include POLLS or SURVEYS in my presentation?
YES! Our platform includes both in-event Q&A and polling capabilities, but outside polling software is not available on our platform. Along with your PowerPoint and videos, please email Tiffany the polling questions and desired response options at least 7 days in advance of the event. Similar to PollEverywhere or other polling software, the attendees will see the questions, polling options, and real-time responses, which will be available to show/discuss with the attendees. Poll questions must be multiple-choice, as free-form typing or word-cloud options are not available.

What system do you use to host webinars?
We use the GoToWebcast platform to host our webinars. This platform was chosen due to its ease of use, compatibility across browsers and devices…and importantly because we need to have a platform that can handle our large attendance for LIVE webinars!  The PowerPoint presentation is uploaded to the server in advance and will appear on your screen similar to how PowerPoint presenter tools would appear on a laptop when you present at a conference.  The platform allows videos, polls/surveys, and other interactive features.  Email the medical team directly if you have any questions about these options.  Please note, unlike other webinar platforms, you do not have to “share your screen.”  The presentation is located on a dedicated server for enhanced speed and efficiency.  Prior to the webinar, a member of the VETgirl team will guide you through the platform and make sure you are comfortable!  Especially for login purposes, please review this instructional PDF or video tutorial.

Do I need a webcam?
No. The attendees do not see you. Your photo will be present for attendees to “see” you, but a live webcam feed is not used.

Do I need a microphone?
Noted in the webinar instruction guide, presenters will have the option to either call in (a landline is preferred if available) or use their computer audio (VOIP). Due to internet speed, Landline or cell phone dial-in via the Presenter Bridge is preferred! Please review the webinar instruction guide, which will discuss recommendations for a headset, etc. Please make sure to use a hard-wired headset if possible; no battery-operated, Bluetooth headsets (e.g., Airpods, etc.) allowed.

Any internet recommendations for broadcasting?
Please make sure you have a solid internet connection. It would be preferable to have a wired broadband connection. If not possible, please make sure you have a really strong wireless connection so that your image stream is fluid. Close out of heavy-demand internet programs on your computer (e.g., Dropbox, streaming Netflix) and make sure the kids in the house are not playing online video games.

Who has access to my PowerPoint?
Your PowerPoint is secure.  VETgirl members will be able to download a PDF of your slides (6 slides/page) with the photos removed for copyright reasons.  The PowerPoint itself will not be distributed or available for download.  If you have any additional handouts or materials to share, please email the medical team directly.

Can I use my mouse as a pointer to highlight content?
There is no “pointer” on the presentation. The audience cannot see your mouse if you move it to point to something. If you want to point to something specific (anatomy, etc) in the presentation, please add arrows or other graphics to highlight content as needed on the slide images.

Do I need to provide a manuscript?
No. As discussed above, we will create a PDF handout.  If you want to provide a manuscript, handout, or other content for users to access and download, please let us know. We may also reach out if we are looking for something to include in a future blog or e-Magazine article.

Do I retain copyright of my material?
Yes. All the material used in producing the webinar remains the copyright of the presenter and can be used in other formats.  Copyright for the complete recorded webinar belongs to VETgirl, where the webinar will be stored within our on-demand library for VETgirl members.

How long is the webinar?
Prior to each webinar, we will contact you to determine if the webinar will be 30 minutes (Real-Life-Rounds) or 60, 90, or 120 minutes (traditional webinar).  For all webinars, a member of the VETgirl team will give a brief 3-5 minute introduction.  At the end of the webinar, we will save a 5-10 minute period (approximate) for questions.  For this reason, please save time as needed for the introduction and questions.  For example, if the webinar is scheduled for 60 minutes, be prepared to deliver the content in approximately 45-50 minutes (saving 3-5 minutes at the beginning and 5-10 minutes at the end). If the webinar is a 90-minute session, be prepared to deliver the content in approximately 75-80 minutes, etc. It is important not only to avoid going over time but also to maintain the minimum time frames required for RACE approval. 

Any questions…please email the medical team!

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